Private Limited Company
Separate legal entity with limited liability, shareholders and directors. Suitable for scalable businesses and startups depending on ownership, funding and governance needs. Regular ROC compliance applies.
Corporate compliance
Company Registration & ROC Compliance Services
Professional assistance for company incorporation, LLP registration, MCA filings, annual ROC compliance, director-related filings and post-incorporation corporate compliance.
Company law and MCA support
Private Limited Company Registration
LLP & OPC Registration
MCA / ROC Compliance
Annual Company Filings
Director & Shareholder Changes
Post-Incorporation Compliance
MCA Notice Assistance
Start a business
Which Business Structure Is Right for You?
No structure is automatically best. Ownership, investment plans, liability exposure, governance expectations and recurring compliance capacity should be reviewed before choosing.
One Person Company - OPC
A corporate structure for an eligible single promoter with separate legal identity and limited liability. Eligibility, nominee and conversion requirements should be checked under current Companies Act and MCA rules.
Limited Liability Partnership - LLP
A separate legal entity with limited liability and a partner-based structure. LLP compliance differs from a company and may suit certain professional or owner-managed businesses.
Partnership Firm
A partnership-based structure with registration, taxation and documentation considerations. It does not follow the same ROC framework as companies or LLPs.
Proprietorship
A simple owner-operated structure with no separate corporate legal identity. It may suit small businesses depending on facts, liability risk and registration triggers.
Not Sure Which Structure to Choose?
Discuss your ownership, investment, liability and business plans before selecting the entity structure.
Private Limited Company
Private Limited Company Registration
The incorporation process should align proposed names, objects, promoters, capital, registered office and MCA form requirements. Exact forms and steps may change based on MCA requirements.
Proposed company name and business activity review
Promoter, shareholder and director details
Registered office documents and authorisation
Digital Signature Certificate where required
DIN-related incorporation process
Name reservation through applicable MCA process
SPICe+ incorporation application
e-MOA and e-AOA, where applicable
AGILE-PRO-S or current linked forms, where applicable
PAN, TAN and Certificate of Incorporation after approval
Documents
Documents Required for Company Registration
Exact documentation depends on the proposed entity, promoters, registered office arrangement and MCA requirements.
Directors / Subscribers
- PAN
- Aadhaar or identity proof
- Address proof
- Photograph where required
- Email and mobile number
- Bank statement, utility bill or other accepted address proof
- DSC-related verification requirements
Registered Office
- Ownership proof or rent agreement, as applicable
- NOC from owner where required
- Recent utility bill
- Registered office address details
Foreign Nationals / NRIs
- Passport and identity records
- Address proof
- Notarisation, apostille or legalisation where applicable
- Additional MCA-required declarations or supporting documents
Process
Company Registration Process
A clear workflow reduces resubmissions and keeps founders aware of post-registration obligations.
- 1
Initial Consultation
Understand the proposed business, promoters, shareholding, directors, capital structure and registered office.
- 2
Name & Object Review
Review proposed names, business objects and consistency with the intended activity.
- 3
DSC / Incorporation Preparation
Prepare applicable digital signature and incorporation documentation.
- 4
MCA Application
Prepare and file applicable incorporation forms through MCA.
- 5
Incorporation Approval
On approval, obtain documents such as Certificate of Incorporation, CIN, PAN, TAN and other approved records, where applicable.
- 6
Post-Incorporation Compliance
Organise statutory records and time-sensitive actions after incorporation.
Deliverables
What You Receive After Incorporation
Documents generated depend on the entity type, application and approvals received from the relevant authorities.
Certificate of Incorporation
Corporate Identity Number (CIN)
PAN
TAN
MOA
AOA
DIN-related records
Incorporation forms / approval records
Other registrations generated through the integrated process, where applicable
Post-incorporation
Company Registered? Compliance Starts Immediately After Incorporation
Incorporation is only the first step. Board records, auditor appointment, bank and share-capital documentation, commencement declaration and statutory records should be organised early.
Get a Post-Incorporation Compliance CheckFirst Board Meeting
The first Board Meeting is generally required within the statutory period after incorporation. Agenda items depend on the company and facts.
First Auditor Appointment
The first statutory auditor is appointed under the Companies Act process. Board/member responsibility and documentation should be checked for the specific case.
ADT-1
ADT-1 applicability should be reviewed carefully. It should not be assumed universally for every first auditor situation without checking current MCA requirements.
Commencement of Business - INC-20A
Companies with share capital should review commencement declaration requirements, subscription money evidence and the statutory filing period before commencing business or borrowing.
Bank Account & Share Subscription
Open and operate the bank account properly and receive subscription money where applicable.
Share Certificates & Stamp Duty
Issue share certificates within the prescribed period, execute them properly and review stamp duty requirements based on the instrument and State law.
Statutory Registers & Books
Maintain statutory registers, minutes, books of account, supporting records and company disclosures from the start.
GST / Other Registrations
GST, EPF, ESIC, Shops & Establishment, Udyam/MSME, IEC, FSSAI or local registrations may apply depending on activity, location and scale.
First Board Meeting
Need First Board Meeting Documentation?
The first Board Meeting agenda depends on the facts. The following matters are commonly reviewed rather than treated as a universal checklist.
Take note of Certificate of Incorporation
Take note of MOA and AOA
Confirm registered office records
Record directors and disclosures of interest
Approve bank-account operations
Review share subscription and capital records
Consider first auditor appointment
Plan share certificates and statutory registers
Address other initial corporate matters
First auditor
Appointment of First Statutory Auditor
The first auditor appointment should be documented through the correct Board or member process. Subsequent AGM auditor requirements and ROC filing requirements should be reviewed where applicable.
ADT-1 should be evaluated carefully for the exact auditor appointment situation. The page intentionally avoids saying it is universally mandatory for every first auditor appointment.
Get Auditor Appointment Compliance AssistanceShare capital
Share Certificate & Share Capital Compliance
After incorporation or later capital changes, companies may need correct records for subscription money, share allotment, share certificates, statutory registers, stamp duty and approvals.
Receipt of subscription money
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Share allotment records
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Share certificates
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Board approvals
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Statutory registers
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Stamp duty
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Rights issue where applicable
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Transfer or transmission of shares
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Increase in authorised capital
Applicability and documentation should be reviewed against the specific transaction, AOA, Companies Act provisions and stamp law.
Annual ROC
Annual ROC Compliance for Companies
Every company may have recurring annual compliance even if business activity is low or nil, subject to applicable provisions.
Financial Statements Filing
AOC-4 or the currently applicable form is used for filing financial statements and related attachments within the prescribed period from AGM or relevant event.
Annual Return
MGT-7 or MGT-7A applies depending on company category and current rules. Annual return is generally linked with financial-year particulars and AGM timeline.
AGM
Annual General Meeting requirements are subject to the Companies Act, company type and applicable exemptions.
Income Tax Return
Corporate income-tax return filing is separate from ROC filing and should be coordinated with accounts and audit.
Statutory Audit
Companies generally require statutory audit under the Companies Act, subject to the applicable framework.
DIR-3 KYC
Director KYC requirements are subject to DIN status, current MCA rules and annual compliance conditions.
DPT-3
Return of deposits / particulars of transactions not considered deposits should be checked based on company records and applicability.
MSME-1
Half-yearly filing may apply where there are outstanding payments to qualifying micro or small enterprises beyond the prescribed period.
Compliance calendar
ROC Compliance Calendar
Due dates can depend on AGM, event date, company type and current MCA rules. Use this table as a planning framework, not as a substitute for a current statutory check.
| Compliance | Applicable Form | Typical Applicability | Due Date / Trigger | Important Note |
|---|---|---|---|---|
| AOC-4 | Financial statements | Companies, subject to applicable provisions | Within prescribed period from AGM / relevant event | Attachments and adoption status matter. |
| MGT-7 / MGT-7A | Annual return | Companies based on category and applicability | Within prescribed period from AGM | Use the correct annual-return form. |
| DIR-3 KYC | Director KYC | DIN holders, subject to current rules | Annual MCA-prescribed cycle | DIN status should be checked. |
| DPT-3 | Deposits / specified transactions | Companies where applicable | Current MCA-prescribed date | Applicability depends on records. |
| MSME-1 | MSME dues reporting | Companies with qualifying outstanding dues | Half-yearly / MCA-prescribed cycle | Vendor classification and ageing matter. |
| ADT-1 | Auditor appointment filing | Where applicable | Within prescribed period from appointment | First auditor cases require careful review. |
| INC-20A | Commencement declaration | Companies with share capital, where applicable | Within prescribed period from incorporation | Subscription money evidence is important. |
| Event-based forms | Directors, office, capital, charges and other changes | When a prescribed corporate event occurs | Within prescribed period from event | Do not wait until annual filing. |
Event-based ROC
ROC Filings Required When Your Company Changes
Many ROC filings are triggered by corporate events. These should be reviewed before the change is implemented, not only at year-end.
Change in Directors
Appointment, resignation, change in designation and DIN-related compliance.
Registered Office Change
Requirements differ for change within local limits, outside local limits, between ROC jurisdictions or between States.
Share Capital Changes
Increase in authorised capital, allotment, rights issue and other restructuring need correct approvals and filings.
Share Transfer
Documentation, instrument, stamp duty and statutory records should be maintained properly.
Name or Object Change
Shareholder approvals, MCA filings and updated constitutional documents may be required.
Charges
Registration, modification or satisfaction of charges should be reviewed for secured borrowing and asset security.
Beneficial Ownership
SBO/beneficial ownership filings may apply when statutory thresholds or conditions are met.
Related Party / Corporate Actions
Approvals and filings can arise depending on transaction value, parties and law.
Director compliance
Director & DIN Compliance
Director records and DIN status should remain current across appointment, resignation and annual KYC events.
DIN and DSC coordination
DIR-3 KYC
Director appointment or resignation
Disclosure of interest
Disqualification concerns
DIN status issues
MCA profile or DSC association issues
LLP
Limited Liability Partnership (LLP) Registration & Compliance
LLP can suit partner-based businesses where limited liability and a different compliance framework are preferred. LLP agreement, designated partner and annual filing requirements should be planned from the start.
LLP incorporation and agreement
Designated partner details
PAN/TAN and post-registration setup
Form 11 annual return
Form 8 statement of account and solvency
Income Tax Return
Audit applicability review
Partner, agreement or registered-office changes
OPC
One Person Company (OPC)
OPC is a single-member corporate structure with separate legal identity, nominee requirements and corporate compliance obligations. Eligibility and conversion rules should be verified before proceeding.
OPC suitability depends on promoter eligibility, nominee details, business plans, compliance capacity and current MCA rules.
Discuss OPC RegistrationMCA / ROC notices
Received an MCA / ROC Notice or Compliance Communication?
Every MCA/ROC notice should be reviewed based on the exact section, form, financial year, deadline and facts of the company.
Do not ignore an MCA or ROC notice. Delayed response can lead to additional fees, penalties or further proceedings depending on the case.
Share Your MCA / ROC NoticeNon-filing of annual returns
Financial statement filing defaults
Director KYC issues
Company status issues
Penalty or adjudication notices
Registered office verification issues
Incorporation or document discrepancies
Share capital compliance issues
Other MCA communications
Status issues
Company Compliance Status Issues
The remedy depends on the current company status, filings pending, directors' status, assets, liabilities and applicable law.
Active company with pending filings
Additional filing fees
Director-related compliance issues
Company marked for strike-off
Company already struck off
Restoration where legally available
Voluntary closure review
Want to Close an Inactive Company?
Voluntary strike-off requires review of eligibility, pending liabilities, ROC filings, bank account, assets, shareholder approvals and supporting documents. Not every company can simply file for strike-off.
Company Struck Off by ROC?
Restoration may be possible in eligible cases. NCLT proceedings and pending compliance may be required depending on circumstances. No restoration outcome is guaranteed.
Related registrations
Startup & Business Registrations After Incorporation
Depending on activity and location, additional tax, sector, labour, local or business registrations may be required after incorporation.
Why choose us
Why Choose Rajiv Malik & Associates
Professional support is focused on practical documentation, applicable compliance and clear next steps.
Incorporation to Compliance
Support beyond obtaining the Certificate of Incorporation.
Practical Compliance Guidance
Clear guidance on what is required after company registration.
ROC Filing Support
Annual and event-based MCA/ROC compliance assistance.
Director & Shareholder Matters
Support for director changes, share capital and corporate documentation.
Integrated Tax & Corporate Compliance
Company, GST, Income Tax and related compliance under one professional practice.
Notice Assistance
Professional review of MCA/ROC communications and compliance issues.
WhatsApp enquiry
Select your Company / ROC requirement
Use WhatsApp for a quick handoff. The enquiry category helps identify whether the matter relates to registration, post-incorporation, annual filing, company change, strike-off or notice assistance.
FAQ
Company Registration & ROC Compliance FAQs
General guidance only. Specific compliance depends on documents, MCA portal status, company type and current law.
How do I register a Private Limited Company?
Private Limited Company registration generally involves choosing a suitable name, preparing promoter/director and registered-office documents, obtaining DSC where required, preparing SPICe+ and linked forms, and submitting the incorporation application on MCA for approval.
How many directors are required?
A private company generally requires at least two directors. OPC and other entities have different requirements, so the correct structure should be reviewed first.
Can two people register a Private Limited Company?
Yes, two eligible promoters can usually register a private company, subject to documents, name approval, director requirements and MCA processing.
What documents are required?
PAN, identity proof, address proof, photograph where required, mobile, email, registered-office proof, NOC and entity-specific declarations are commonly reviewed.
Is a registered office required?
Yes. A company must have a registered office capable of receiving communications and notices as per the Companies Act.
Can a residential address be used as registered office?
A residential address may be used in suitable cases if documents, owner consent and local facts support it. This should be checked before filing.
How long does company registration usually take?
Timing depends on name availability, document readiness, digital signatures, MCA processing and whether resubmission or clarification is raised.
What is SPICe+?
SPICe+ is MCA's integrated web form for company incorporation and linked services, with name reservation and incorporation parts.
What are MOA and AOA?
MOA records the company's objects and key constitutional details. AOA contains internal governance rules for the company.
What are CIN, PAN and TAN?
CIN is the Corporate Identity Number issued on incorporation. PAN and TAN are tax identifiers generated through the approved incorporation process where applicable.
Is GST automatically required after company registration?
No. GST registration depends on turnover, activity, place of supply and compulsory-registration provisions. It should be reviewed separately.
What compliances are required immediately after incorporation?
First board meeting, auditor appointment, commencement declaration, bank account, share subscription, share certificates, statutory registers, books and tax registrations may need review, subject to applicability.
When should the first Board Meeting be held?
Under Companies Act provisions, the first Board Meeting is generally held within thirty days of incorporation.
When is the first auditor appointed?
The first auditor is appointed under Section 139 framework. For non-government companies, the Board generally appoints the first auditor within thirty days, with member appointment route if the Board does not do so.
Is ADT-1 required for the first auditor?
ADT-1 applicability for first auditor situations should be checked against current MCA rules and professional practice before filing. It should not be treated as universally automatic without review.
What is INC-20A?
INC-20A is a declaration for commencement of business relevant to companies with share capital, subject to statutory conditions and timeline.
When must share certificates be issued?
Share certificate timelines depend on whether shares arise on incorporation, allotment, transfer or other events. The Companies Act prescribes specific periods that should be checked for the event.
Is stamp duty payable on share certificates?
Stamp duty on share certificates or transfer instruments should be reviewed under the applicable stamp law and State-specific rules.
What annual ROC returns must a company file?
Common annual ROC compliance includes financial statement filing and annual return filing, with other forms such as DIR-3 KYC, DPT-3 or MSME-1 subject to applicability.
What is AOC-4?
AOC-4 is used for filing financial statements and related documents with the Registrar, subject to current MCA requirements.
What is MGT-7 / MGT-7A?
MGT-7 and MGT-7A relate to annual return filing. The correct form depends on company category and applicable rules.
What is DIR-3 KYC?
DIR-3 KYC is a director/DIN KYC compliance requirement subject to current MCA rules.
What is DPT-3?
DPT-3 relates to deposits or specified transactions not considered deposits. Applicability depends on company records and rules.
When is MSME-1 applicable?
MSME-1 may apply where qualifying outstanding payments to micro or small enterprises cross the prescribed period. Vendor status and ageing should be reviewed.
Does a company need ROC filing if there is no business?
A company may still have ROC filing obligations even with low or nil business activity, subject to applicable provisions.
What happens if ROC returns are filed late?
Late filing can lead to additional fees, penalties, default status or further proceedings depending on the form, period and facts.
How can a director be added or removed?
Director changes require eligibility review, consent or resignation records, board/shareholder approvals where applicable and MCA filing within prescribed timelines.
How can the registered office be changed?
The process depends on whether the change is within local limits, outside local limits, between ROC jurisdictions or between States.
How can share capital be increased?
Increasing authorised or paid-up capital requires review of AOA, approvals, forms, fees, allotment records and statutory registers.
Can an inactive company be closed?
Voluntary strike-off may be available only after eligibility, liabilities, assets, filings and restrictions are reviewed.
What happens if a company is struck off by ROC?
Restoration may be possible in eligible cases, sometimes through NCLT proceedings. The remedy depends on status, facts and law.
Can Rajiv Malik & Associates handle ROC compliance online?
Yes, many incorporation and ROC compliance matters can be coordinated online, subject to documents, portal access and verification requirements.
From Company Registration to Annual ROC Compliance
Get professional assistance for incorporation, post-registration compliance, annual ROC filings, director/shareholder changes and MCA compliance matters.
Rajiv Malik & Associates, Chartered Accountants, Ambala, Haryana. Online assistance available across India where applicable.